Climate & Biodiversity Action Webinar Planning Guide

When planning a webinar event, here are some questions to ask yourself about presentation format, scheduling, and technical requirements:

Presentations

Who will be presenting?

Landscape architecture practitioners, public or private
Landscape architecture educators
Students
Allied professionals
Regional / local advocates or nonprofit representatives
Scientists or researchers
Representatives or staff from national ASLA or other allied organizations

What format?

Lecture
Panel discussion
Focus group
Design activities
Poster sessions

Will the host provide a visual theme or template that presentations should follow?

Yes
No

How long will each presentation last?

<30 minutes with Q&A
30-90 minutes with Q&A
Other

Is the intention to provide LA CES-approved professional development hours?

Yes
No

Is the LA CES education provider (host) approved as a distance education provider? This is required for virtual events that offer LA CES-approved continuing education

Yes
No

Technology

Who will host the event?

ASLA chapter(s)
University
Collaboration with national ASLA staff

What platform will you use?

Zoom
GoToMeeting
Other

Who is responsible for recording the event?

Host
Individual speakers

Will a transcript be made available (possibly through a Zoom recording)?

Yes
No

Is someone available to contact speakers beforehand to validate their audio/video set-up?

Yes
No

Scheduling

Who is the intended audience?

ASLA members only
ASLA members and non-members
General public

Will you limit attendance to only people in your region?

Yes
No

What will attendance cost?

Free
Free w/ ASLA membership
Ticket purchase
Donation option

How long will a session last?

<1 hour
1-2 hours
2+ hours

How many days will the event(s) last?

Single day
Multi-day series  

How frequently will the event recur?

Monthly
Quarterly
Bi-annually
Annually
One time only

Who will be the primary host?

ASLA chapter
Student ASLA chapter
University program
National ASLA
Other

How will the event be advertised?

Chapter email
Chapter webpage (note: do not publish Zoom meeting information on public websites)
National ASLA webpage / newsletter
University announcement
Other

Follow-up

Will there be feedback opportunities for attendees?

Yes
No

What kind of feedback will be collected?

Topic relevance
Presentation quality
Scheduling convenience
Interest in more events
Changes to practice
Other

Will attendees have the option to share their contact information with each other through the host?

Yes
No

Will a recording be available on the ASLA Chapter and national websites?

Yes
No