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Member Information Confidentiality Policy
The member information confidentiality policy seeks a balance among ASLA, members, ASLA chapters, governmental authorities and the public.
ASLA strives to maintain the personal and professional privacy of its members. At the same time, ASLA staff need access to member information for internal operating purposes, and ASLA may also need to respond to reasonable requests for information from other members, ASLA chapters, governmental authorities and the public. The confidentiality and disclosure policies below seek to balance the needs of everyone involved. Nothing in this policy shall limit the Society’s ability to disclose member information to the extent required by law, court order, or legal process.
Public Member Information
General membership information is considered non-confidential and can be disclosed to a general inquiry. General membership information consists of: member type (Full, Fellow, Associate, etc.), category (Full, Emeritus, Associate Level, etc.), and status (Active, Inactive). Additional information such as duration of membership; changes in membership type, category or status; and dues payment information will only be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff.
Restricted Member Information
Access to and dissemination of member information beyond member type, category, and status is restricted as follows:
Member Number: Member identification numbers will only be released to: ASLA national and subject-member-relevant chapter officers; and national and chapter staff. Affiliate organizations, continuing education providers, and representatives of the subject member’s firm will be provided with the subject's member number if the subject member gives personal prior authorization.
Addresses: Business addresses will be released to a general inquiry. Home addresses, used as a member’s secondary or primary address will be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff. ASLA member mailing lists are available only to corporate members and select affinity partners, with use limited to three times annually. These mailing lists do not include any member who has previously requested an “Exclude from Mail List” block.
Phone Numbers: Business telephone numbers will be released to a general inquiry. Home phone numbers will be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff. ASLA will neither sell nor trade either business or home telephone numbers.
Fax Numbers: Business fax telephone numbers will be released to a general inquiry. Home fax numbers will be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff. ASLA will neither sell nor trade either business or home fax telephone numbers.
Email Addresses: In order to facilitate communication between members, individual email addresses will be made available to ASLA members only, with clear instructions that no solicitation is permitted. Email addresses will be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff. Affiliate organizations, continuing education providers, and representatives of the subject member’s firm will be provided with the subject's email address if the subject member gives personal prior authorization. Email addresses will be used only for ASLA business purposes and will not be sold or traded for solicitation purposes.
Birth Date: Birth dates will only be released to ASLA national and subject-member-relevant chapter officers; national and chapter staff, and, for the limited purpose described below, to Affinity Partners offering insurance products. Affiliate organizations, continuing education providers, and representatives of the subject member’s firm will be provided with the subject's birth date if the subject member gives personal prior authorization.
Gender/Ethnicity: A member’s gender and/or ethnicity will only be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff. Affiliate organizations, continuing education providers, and representatives of the subject member’s firm will be provided with the subject's gender/ethnicity information if the subject member gives personal prior authorization.
Licensure/CLARB Certification: State license and CLARB certification information will only be released to ASLA national and subject-member-relevant chapter officers; and national and chapter staff. Affiliate organizations, continuing education providers, and representatives of the subject member’s firm will be provided with the subject's state license and CLARB certification information if the subject member gives personal prior authorization. ASLA may refer individuals with inquiries regarding licensee status to the appropriate state licensing board.
Ethics Complaints/Resolutions: All ASLA ethics complaints and investigations and other actions taken in response to those complaints, are generally considered confidential and will be handled consistent with the ASLA Code of Professional Ethics and the Rules of Procedure _. In the event that any such investigation results in a final ASLA decision regarding the censure, probationary suspension, or expulsion of a member, such action will be published in accordance with the ASLA Code of Professional Ethics.
ASLA Affinity Program Partners: ASLA may release member names, addresses, and membership type and status to companies that offer ASLA-sanctioned products and services to ASLA members. Member numbers may also be provided to facilitate database updates. In the case of companies that offer insurance products, ASLA may release birth dates, in addition to the information above, for insurance underwriting purposes.
Event Sponsors: ASLA may provide event sponsors with registered attendee names and mailing addresses as a sponsor benefit.