.webp?language=en-US)
Confidentiality
Defines “confidential information” and states that ASLA volunteers and employees shall not, either during their service or the five-year period thereafter, use or disclose any confidential information of ASLA, other than as necessary in the course of ASLA business and in the scope of their authority, or upon ASLA’s written consent.
It is ASLA’s policy that: (i) all employees of ASLA; (ii) all volunteers and employees serving on or for the ASLA Board of Trustees (“Board”); (iii) all officers of ASLA; and (iv) all volunteers and employees serving on or for any ASLA committee or other volunteer group (“Committee”) shall not, either during such service or the five (5) year period following termination thereof, use for their own benefit or for benefit of any third party, or voluntarily disclose to any third party, any "Confidential Information" (as defined below) of ASLA, other than as necessary in the course of ASLA’s business and within the scope of their authority, or upon ASLA’s prior written consent.
Confidential Information means information that derives value from not being generally known and not readily ascertainable by proper means by third parties, and specifically includes all deliberations of the Board and Committees, as well as materials and information distributed in connection therewith, including the names of, and any information pertaining to, individuals under consideration for ASLA national office, and the names of, and any information pertaining to, individuals or firms/companies under consideration for an ASLA medal or other award or honor.
In addition, Confidential Information includes, without limitation: (1) information relating to products or services offered by ASLA; (2) models, formulae, drawings, and technical and research data; (3) software, computer processing systems, techniques, methodologies, and specifications used or owned by ASLA; (4) membership information of ASLA’s past, present, and prospective members, to the extent not releasable under ASLA’s Member Information Confidentiality Policy; (5) names and contact information of ASLA’s vendors, suppliers, and business partners; (6) ASLA’s pricing policies, structures, and practices; (7) ASLA’s financial, budgetary, advertising, marketing and sales/services plans, forecasts, strategies, reports and data; (8) all information or data that is subject to protection under the applicable trade secrets laws; and (9) any and all other information, materials, documents, or data that ASLA identifies as confidential and/or proprietary.
Further, members of the Executive Committee, both past and present, shall not discuss personnel and other issues deliberated in executive/closed session with non-Executive Committee members, including members of the Board.
All Board or Committee members and employees shall take reasonable and necessary steps to protect the confidentiality of confidential information, and shall not remove such information from ASLA’s premises or the premises of any Board or Committee meeting, or make copies thereof, except as needed to perform their duties as a Board or Committee member or employee. At the conclusion of their service, or upon ASLA’s request at any time, all Board and Committee members and employees shall return to ASLA all Confidential Information as well as all documents, diskettes, and other materials containing the same.
Notwithstanding the foregoing, information shall not be deemed Confidential Information to the extent that: it is otherwise authorized for release under a separate ASLA policy; it has been placed in the public domain by an authorized ASLA representative, and ASLA has not taken any action to enforce its rights with respect to such information or otherwise protect such information as confidential; or applicable law expressly prohibits the information from being considered confidential information.