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CEO Annual Evaluation
Procedures for the annual evaluation of the Chief Executive Officer (CEO)
The immediate past president, the president, and a second-year vice president selected each year by the Executive Committee at or immediately following its annual meeting shall form an CEO evaluation subcommittee.
At least sixty (60) days prior to the winter Executive Committee meeting the immediate past president shall distribute a copy of the evaluation instrument to the officers, trustees, and senior staff. The evaluation documents shall include a copy of this procedure and a copy of the chief executive officer's position description. The evaluation instruments shall be completed by the senior staff, trustees, and all members of the Executive Committee within fourteen (14) days of receipt and returned to the immediate past president.
The immediate past president shall review and summarize the information/comments contained in the evaluation instruments and, at least fifteen (15) days prior to the winter Executive Committee meeting, provide a copy of the aggregate results to the evaluation subcommittee.4. The evaluation subcommittee shall meet prior to the winter meeting of the Executive Committee and prepare the annual performance evaluation and salary recommendations. The results of this evaluation shall be shared orally in executive session with the full voting members of the Executive Committee at its winter meeting; to respect the confidential nature of this review, the report shall not be provided in writing to the Committee. Upon approval by the Executive Committee, the results, including salary adjustment, if any, shall be presented to the chief executive officer, verbally at the winter Executive Committee meeting, and in writing within fifteen (15) days of the conclusion of the winter meeting.
In a year when the chief executive officer's contract is up for review (i.e., the term is scheduled to expire), the Executive Committee, at its winter meeting, shall consider this annual performance evaluation in deciding whether or not to offer a new contract to the chief executive officer. If the chief executive officer is to be offered a new contract (or the current contract is to be extended), the voting members of the Executive Committee shall meet in executive session at its winter meeting and prepare the proposed appropriate modifications/adjustments to the contract, including salary adjustments. The recommendation of the Executive Committee shall be presented to the chief executive officer verbally at the winter Executive Committee meeting and in writing within fifteen (15) days of the conclusion of the winter meeting.
Both the salary recommendation and chief executive officer’s evaluation shall be done on a calendar year basis and the salary adjustment (if any) shall be effective on January 1 of each year.
Each year at the conclusion of the review process, the immediate past president shall provide the voting members of the Board of Trustees with a general overview of the chief executive officer’s annual evaluation for their information.