Professional Practice

Climate Action Webinar Planning Guide

When planning a webinar event, here are some questions to ask yourself about presentation format, scheduling, and technical requirements: 

Presentations

Who will be presenting?

• Landscape architecture practitioners, public or private
• Landscape architecture educators
• Students
• Allied professionals
• Regional / local advocates or nonprofit representatives
• Scientists or researchers
• Representatives or staff from national ASLA or other allied organizations

What format?

• Lecture
• Panel discussion
• Focus group
• Design activities
• Poster sessions

Will the host provide a visual theme or template that presentations should follow?

• Yes
• No

How long will each presentation last?

• <30 minutes with Q&A
• 30-90 minutes with Q&A
• Other

Is the intention to provide LA CES-approved professional development hours?

• Yes
• No

Is the LA CES education provider (host) approved as a distance education provider? This is required for virtual events that offer LA CES-approved continuing education

• Yes
• No

Technology

Who will host the event?

• ASLA chapter(s)
• University
• Collaboration with national ASLA staff

What platform will you use?

• Zoom
• GoToMeeting
• Other

Who is responsible for recording the event?

• Host
• Individual speakers

Will a transcript be made available (possibly through a Zoom recording)?

• Yes
• No

Is someone available to contact speakers beforehand to validate their audio/video set-up?

• Yes
• No

Scheduling

Who is the intended audience?

• ASLA members only
• ASLA members and non-members
• General public

Will you limit attendance to only people in your region?

• Yes
• No

What will attendance cost?

• Free
• Free w/ ASLA membership
• Ticket purchase
• Donation option

How long will a session last?

• <1 hour
• 1-2 hours
• 2+ hours

How many days will the event(s) last?

Single day
Multi-day series  

How frequently will the event recur?

• Monthly
• Quarterly
• Bi-annually
• Annually
• One time only

Who will be the primary host?

• ASLA chapter
• Student ASLA chapter
• University program
• National ASLA
• Other

How will the event be advertised?

• Chapter email
• Chapter webpage (note: do not publish Zoom meeting information on public websites)
• National ASLA webpage / newsletter
• University announcement
• Other

Follow-up

Will there be feedback opportunities for attendees?

• Yes
• No

What kind of feedback will be collected?

• Topic relevance
• Presentation quality
• Scheduling convenience
• Interest in more events
• Changes to practice
• Other

Will attendees have the option to share their contact information with each other through the host?

• Yes
• No

Will a recording be available on the ASLA Chapter and national websites?

• Yes
• No