Current Members and Organizational Characteristics
The Ethics Committee shall be composed of Full Members
of the Society. Because of the legal implications of the work
of the committee, members must be individuals who are extremely
thorough and discreet in their committee work. All deliberations
are strictly confidential.
On receipt of a complaint, access to the materials is provided
to committee members and counsel for review and informational
purposes. Committee members do not discuss the complaint at
this time. The committee chair, with counsel and input from
other committee members as necessary, determines whether the
complaint meets all filing procedures and, if so, makes a
recommendation to the full committee to: (a) accept the complaint;
or (b) decline to accept the complaint. The full committee
then convenes to consider the complaint and the chair’s
recommendation. If the complaint is accepted, the committee
re-convenes to consider the case and render a decision after
all materials have been submitted by the respondent and the
complainant in accordance with Code procedures. The committee
addresses complaints as expeditiously as possible and, if
necessary, may request written clarification from the complainant
or the respondent through the corporate secretary.
Case files are maintained by the corporate secretary in a
secure location at national headquarters. With the exception
of this permanent record, all case documentation is to be
destroyed immediately following resolution of a case. The
committee chair may maintain case files during his/her term
and forward those files to his/her successor. Any documentation
not forwarded to the succeeding chair is to be destroyed.
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